Data Subject Access Requests (DSAR): You have a right under the Data Protection legislation to request access to view or to obtain copies of what information the surgery holds about you and to have it amended should it be inaccurate. To request this, you need to do the following:
Your request should be made to the Practice – for information from the hospital you should write direct to them
There is no charge to have a copy of the information held about you
We are required to respond to you within one month
You will need to give adequate information (for example full name, address, date of birth, NHS number and details of your request) so that your identity can be verified, and your records located information we hold about you at any time.

We make every effort to make the surgery accessible for disabled patients. There is access through the main door and we have a wheelchair available for use in surgery.

NHS England require that the net earnings of doctors engaged in the practice are publicised, and the required disclosure is shown below. However, it should be noted that the prescribed method for calculating earnings is potentially misleading because it takes no account of how much time doctors spend working in the practice and should not be used to form any judgment about GP earnings, nor to make any comparison with any other practice both locally and nationally.
All GP Practices are required to declare the mean earnings (e.g. average pay) for GPs working to deliver NHS services to patients at each practice.
The average pay for GPs working in Castleford Medical Practice in the last financial year was £62,953.74 before any tax and National Insurance has been deducted.  This is for 2 full time GPs, 1 part time GP and 2 part time locum GPs who worked in the practice for more than 6 months.
Updated 31.03.2025

We aim to keep our practice clean and tidy and offer a safe environment to our patients and staff.
If you have any concerns about cleanliness or infection control, please report these to our Reception staff.
Our GPs and Nursing staff follow our Infection Control Policy to ensure the care we deliver and the equipment we use is safe.

We take additional measures to ensure we maintain the highest standards:
– Encourage staff and patients to raise any issues or report any incidents relating to cleanliness and infection control.  We can discuss these and identify improvements we can make to avoid any future problems.
– Carry out an annual infection control audit to make sure our infection control procedures are working.
– Provide annual staff updates and training on cleanliness and infection control
– Review our policies and procedures to make sure they are adequate and meet national guidance.
– Maintain the premises and equipment to a high standard within the available financial resources and ensure that all reasonable steps are taken to reduce or remove all infection risk.
– Use washable or disposable materials for items such as couch rolls, modesty curtains, floor coverings, towels etc, and ensure that these are laundered, cleaned or changed frequently to minimise risk of infection.

Significant Event
In the past year there have been no significant events raised that related to infection control.

The Practice may conduct Medicines Management Reviews of medications prescribed to its patients. This service performs a review of prescribed medications to ensure patients receive the most appropriate, up to date and cost-effective treatments.

As part of new government rules, patients are now required to have a named GP.  Patients with surnames starting with A – M have been allocated Dr Vinta as their named GP and patients with surnames starting with N – Z have been allocated Dr Gutta as their named GP.
Please note: This does not prevent you from seeing any GP in the Practice, as you currently do.

View your Medical Record
Update personal details
Update your patient record

Sharing Your Medical Record
Increasingly, patient medical data is shared e.g. between GP surgeries and District Nursing, hospital and other secondary care providers in order to give clinicians access to the most up to date information when attending patients.
The systems we operate require that any sharing of medical information is consented to by patients beforehand. Patients must consent to sharing of the data held by a health provider out to other health providers and must also consent to which of the other providers can access their data.
e.g. it may be necessary to share data held in GP practices with district nurses but the local podiatry department would not need to see it to undertake their work. In this case, patients would allow the surgery to share their data, they would allow the district nurses to access it but they would not allow access by the podiatry department. In this way access to patient data is under patients’ control and can be shared on a ‘need to know’ basis.

The following IT systems are in use at the practice:
– Referral Management (using NHS numbers in referrals)
– Electronic Appointment Booking (the facility to book routine appointments online and, similarly, to cancel appointments
– Online booking of repeat prescriptions
– Summary Care Record (uploading details of your current medication and allergies to the national “spine” so that these are available for doctors involved in your care elsewhere)
– GP to GP transfers (the electronic transfer of records from practice to practice when you re-register
– Patient Access to records (the facility to view your medical records online).
– If you are not already registered for online access and would like to be please complete our online form.
– If you would like access to your medical records enabled or would like to opt out of the local or national summary care record, please contact reception.

Risk stratification data tools are increasingly being used in the NHS to help determine a person’s risk of suffering a condition, preventing an unplanned or (re)admission and identifying a need for preventive intervention. Information about you is collected from a number of sources including NHS Trusts and from this GP Practice. A risk score is then arrived at through an analysis of your de-identified information is only provided back to your GP as data controller in an identifiable form. Risk stratification enables your GP to focus on preventing ill health and not just the treatment of sickness. If necessary, your GP may be able to offer you additional services. Please note that you have the right to opt out of your data being used in this way.

Your patient record is held securely and confidentially on the electronic system at your GP practice. If you require treatment in another NHS healthcare setting such as an Emergency Department or Minor Injury Unit, those treating you would be better able to give you appropriate care if some of the information from the GP practice were available to them.
This information can now be shared electronically via: The Summary Care Record, used nationally across England
The information will be used only by authorised health care professionals directly involved in your care. Your permission will be asked before the information is accessed, unless the clinician is unable to ask you and there is a clinical reason for access.
If you would like to opt out, please ask reception for our opt out form.
A parent or guardian can request to opt out children under 16 but ultimately it is the GP’s decision whether to create the records or not, because of their duty of care to the child. If you are the parent or guardian of a child under 16 and feel that they are able to understand, then you should make this information available to them.
Who Has Access?
Across all health care settings, including urgent care, community care and outpatient departments in England.
Information Source
GP record
Content
Your current medications
Any allergies you have
Any bad reactions you have had to medicines
Additional information (upon request to your GP)
For more information visit:
www.digital.nhs.uk

You should tell us so that we can update our records please contact the Practice Manager as soon as any of your details change, this is especially important for changes of address or contact details (such as your mobile phone number), the practice will from time to time ask you to confirm that the information we currently hold is accurate and up-to-date.

All the personal data we process is processed by our staff in the UK however for the purposes of IT hosting and maintenance this information may be located on servers within the European Union.
No 3rd parties have access to your personal data unless the law allows them to do so and appropriate safeguards have been put in place. We have a Data Protection regime in place to oversee the effective and secure processing of your personal and or special category (sensitive, confidential) data.

We may also have to share your information, subject to strict agreements on how it will be used, with the following organisations;
– NHS Trusts / Foundation Trusts
– GP’s
– eMBED Health
– Independent Contractors such as dentists, opticians, pharmacists
– Private Sector Providers
– Voluntary Sector Providers
– Ambulance Trusts
– Clinical Commissioning Groups
– Social Care Services
– NHS England (NHSE) and NHS Digital (NHSD)
– Local Authorities
– Education Services
– Fire and Rescue Services
– Police & Judicial Services
– Voluntary Sector Providers
– Private Sector Providers
Other ‘data processors’ which you will be informed of
You will be informed who your data will be shared with and in some cases asked for consent for this to happen when this is required.
We may also use external companies to process personal information, such as for archiving purposes. These companies are bound by contractual agreements to ensure information is kept confidential and secure. All employees and sub-contractors engaged by our practice are asked to sign a confidentiality agreement. If a sub-contractor acts as a data processor for the practice an appropriate contract (art 24-28) will be established for the processing of your information.

The health care professionals who provide you with care maintain records about your health and any treatment or care you have received previously (e.g. NHS Trust, GP Surgery, Walk-in clinic, etc.). These records help to provide you with the best possible healthcare.
NHS health records may be electronic, on paper or a mixture of both, and we use a combination of working practices and technology to ensure that your information is kept confidential and secure. Records which the Practice hold about you may include the following information;
– Details about you, such as your address, carer, legal representative, emergency contact details
– Any contact the surgery has had with you, such as appointments, clinic visits, emergency appointments, etc.
– Notes and reports about your health
– Details about your treatment and care
– Results of investigations such as laboratory tests, x-rays etc
– Relevant information from other health professionals, relatives or those who care for you
– To ensure you receive the best possible care, your records are used to facilitate the care you receive. Information held about you may be used to help protect the health of the public and to help us manage the NHS. Information may be used within the GP practice for clinical audit to monitor the quality of the service provided.

We would however like to use your name, contact details and email address to inform you of services that may benefit you, with your consent only. There may be occasions were authorised research facilities would like you to take part on innovations, research, improving services or identifying trends.
At any stage where we would like to use your data for anything other than the specified purposes and where there is no lawful requirement for us to share or process your data, we will ensure that you have the ability to consent and opt out prior to any data processing taking place. This information is not shared with third parties or used for any marketing and you can unsubscribe at any time via phone, email or by informing the practice DPO as below.